EXECUTIVE ASSISTANT

What You'll Do

•  Managing an extremely active calendar of appointments; manage and oversee. multiple inboxes; completing expense reports; answer and manage all incoming calls and transcribe voicemails; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

• Plans, coordinates and ensures the Executives schedules are followed.

• Communicates directly, and on behalf of the Executive Team, with leadership, investors, staff, and others, on matters related to any and all initiatives.

• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executives, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

• Provides a bridge for smooth communication between the Executives office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff and agents.

• Works closely and effectively with the Team to keep on top of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense of the issues taking place in the environment and keeping the executives updated.

• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the team, some of which may have organizational impact.

• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting personal correspondence, and other tasks that facilitate the business.

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

• Edits and completes first drafts for written communications.

• Handle personal tasks such as appointments, travel, banking and investments for the Executive team.