EXECUTIVE ASSISTANT

LOCATION

ENCINO, CA

EMPLOYMENT TYPE

FULL-TIME

What You'll Do

  •  Managing an extremely active calendar of appointments; manage and oversee. multiple inboxes; completing expense reports; answer and manage all incoming calls and transcribe voicemails; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

  • Plans, coordinates and ensures the Executives schedules are followed.

  • Communicates directly, and on behalf of the Executive Team, with leadership, investors, staff, and others, on matters related to any and all initiatives.

  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executives, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

  • Provides a bridge for smooth communication between the Executives office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff and agents.

  • Works closely and effectively with the Team to keep on top of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense of the issues taking place in the environment and keeping the executives updated.

  • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the team, some of which may have organizational impact.

  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting personal correspondence, and other tasks that facilitate the business.

  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

  • Edits and completes first drafts for written communications.

  • Handle personal tasks such as appointments, travel, banking and investments for the Executive team.

Who You are

  • 3+ years as an Executive Assistant to a high-level executive.

  • Professional demeanor.

  • Exceptional attention to detail and accuracy.

  • Must be resourceful, efficient, organized and proficient.

  • Positive attitude, exceptional interpersonal skills and excellent written/verbal communication.

  • Must be comfortable working in a fast-paced/ fail-fast startup environment.

  • Ability to multitask and efficiently determine daily priorities

  • Understanding of discretion and confidentiality.

  • Have knowledge of how to solve IT/ Tech product issues efficiently

  • Must be able to travel on short notice.

  • Must be available on certain weekends/holidays, if needed

  • Experience with CRM database software is a plus.

  • Experience using Microsoft Office/ Creative Suite.